Guest Groups & Tables

Guest groups help you organize attendees by relationship — bride's family, groom's friends, coworkers, etc. Tables define the physical seating capacity. Together, they form the foundation for seating assignments and seating charts.

Guest groups

The groups tab

Open a wedding's Guest Management section and switch to the Groups tab. The layout has two main areas:

• Left sidebar: ungrouped guests — Shows all guests not yet assigned to a group, with a search bar to filter by name or email. Each guest card shows their RSVP status icon (green checkmark for confirmed, yellow clock for pending, red X for declined) and a people count (main guest + plus-one).

• Right panel: the groups grid — Displays your groups as cards in a responsive grid. Each group card shows a color dot, the group name, a guest count badge, and the guests assigned to it.

Creating a group

1. Type a group name in the the new-group name box input at the top of the groups grid
2. Click Add Group
3. The group is created with an automatically assigned color (the system cycles through 10 preset colors)

Organizing guests into groups

Drag and drop guests between the ungrouped sidebar and any group card:

• Drag from ungrouped onto a group — Assigns the guest to that group
• Drag between groups — Moves the guest from one group to another
• Drag from a group back to ungrouped — Removes the guest from their group

Visual feedback helps during the drag: the source card fades, and drop targets highlight with a purple border and light purple background. A toast notification confirms each successful move.

Managing groups

Each group card has hover-revealed controls:

• Color dot — Click to open a 10-color picker and change the group color
• Group name — Click the pencil icon to rename inline (confirm with checkmark, cancel with X)
• Priority arrows — Up/down arrows to reorder groups (affects priority for auto-seating)
• Delete — Trash icon with confirmation dialog (warns if the group has guests)

Grouping progress

A progress card at the top of the groups tab tracks your organizational progress:

• Percentage — How much of your guest list is grouped
• Grouped count — Guests assigned to groups
• Ungrouped count — Guests still awaiting assignment
• Progress bar — Animated visual of overall progress

Tables

Creating tables

1. Click Add Table in the seating assignments toolbar
2. Enter a Table Name (e.g., "Table 1", "Head Table", "Sweetheart Table")
3. Set the Guest Capacity (minimum 1)
4. Click Create Table

Table assignments

Tables appear in the Seating Assignments tab where you can drag guests into tables. Each table shows its current occupancy versus capacity.

Tables also appear as dropdown options in the guest form when adding or editing individual guests, with capacity information shown next to each table name.

Quick group assignment

You can also assign a guest's group directly from the guest table without opening the full form — click the Group column cell on any guest row to reveal a popover with all available groups (shown with their color dots). Select a group or choose "No group" to unassign.