The Seating Assignments tab provides a list-based view for assigning guests to tables. While the Seating Chart editor focuses on the visual floor plan, this tab is optimized for quickly assigning large numbers of guests using drag-and-drop.
Layout overview
Two areas: your tables with the guests on them, and a list of everyone not yet seated, with a search box.
Above them, Seating Progress tracks how far through you are, alongside Confirmed and Pending counts.
With no tables yet the page says No Tables Yet and tells you to add one before dragging anybody.
Assigning guests to tables
Drag a guest from the unassigned sidebar and drop them onto a table card. The guest is immediately assigned to that table. You can also drag guests between tables to reassign them, or drag them back to the unassigned sidebar to remove their table assignment.
Toolbar actions
| Button | What it does |
|---|---|
| Add Table | Opens a form to create a new table with a name and capacity |
| Auto-Seat | Runs an algorithm that automatically assigns unassigned guests to available tables, respecting capacity limits and group priorities |
| Generate QR Code | Creates a QR code that guests can scan to find their seat assignment |
| Finalize Seating | Locks the arrangement |
Finalize Seating does more than mark a milestone: once set, the tab becomes read-only and nobody can drag a guest anywhere. That is the point of it, but leave it until the plan really is settled — unfinalizing is a deliberate act, not an undo.
Auto-seating
The Auto-Seat feature assigns unassigned guests to tables automatically. The algorithm considers:
- Table capacity — Never exceeds the maximum seats
- Guest groups — Tries to keep group members together at the same table
- Group priority — Higher-priority groups are seated first
After running, you can review and manually adjust any assignments you disagree with.
Managing tables
Each table card shows:
- Table name and capacity (e.g., "Table 3 — 6/8")
- List of assigned guests
- Delete button (with confirmation dialog that warns if guests are assigned)
To delete a table, click its delete icon. If guests are currently assigned, they'll be moved back to the unassigned list.
Connecting with seating charts
The seating assignments list and the visual seating chart share the same underlying data. Assign a guest in either view and it's reflected in both. Use the Sync Tables dialog in the chart editor to ensure the visual chart and the assignment list stay aligned.
Tip: Start with Auto-Seat to handle the bulk of assignments, then fine-tune manually. This is much faster than assigning 150+ guests one at a time.
Tip: If the couple has strong opinions about certain guests sitting together or apart, assign those guests manually first, then run Auto-Seat for the rest.
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