RSVP Tracking

CeremonySync provides a full RSVP system that lets you configure meal options, customize the RSVP page, send invitations to guests, and track who's responded. Everything is managed from the RSVP sub-tab within a wedding's Guest Management section.

RSVP statuses

Every guest has one of four statuses:

Statuses update automatically when guests respond through the public RSVP page, or you can update them manually from the guest form.

Configuring RSVP settings

Open the RSVP tab in Guest Management. The RSVP Settings section includes:

Page design

Upload a cover image for the public RSVP page. This appears as the hero image that guests see when they open their invitation link. You can upload, replace, or remove the image at any time.

RSVP options

• Allow Plus Ones — Toggle this on to let guests indicate they're bringing a companion. When enabled, the RSVP form shows a plus-one section where guests can enter their companion's name and meal preferences.

Meal options

Under Meal Options, define what guests can choose from:

1. Add a category — type a name, for example Entree, Dessert or Beverage
2. Add choices within each category, each with an optional description
3. Remove a choice, or a whole category, with its trash icon

With nothing set up the panel says No meal categories yet.

Categories and choices appear as dropdown menus on the public RSVP form and in the guest form when you're editing confirmed guests.

Sending RSVP invitations

Switch to the Send Invitations tab to see a list of all guests with email addresses. From here you can:

1. Select guests to invite
2. Send RSVP invitation emails with personalized links
3. Track which guests have been sent invitations

Each guest receives a unique link to their personalized RSVP page where they can confirm or decline, select meal preferences, add a plus-one (if enabled), and even submit song requests.

The public RSVP page

A guest opening their link sees You're Invited! above the cover image, then:

• Are you coming? — marked Required, and the only section that starts active
• Meal Preference — a choice per category, with a dietary restrictions box underneath. It says No meal options available if you have not set any up
• Plus One — "Bringing a guest with you?", an I'm bringing a plus one toggle, and a Guest Full Name field
• Song Request — title and artist
• Counting Down — Days Until We Say I Do
• The Venue — where it is

Everything below the attendance question stays disabled until they say they are coming, which is why a declining guest is never asked to pick a meal.

At the foot, under Almost there!, two buttons: Save Draft keeps a partial answer so they can come back to it, and Confirm RSVP submits. Worth mentioning when you chase someone — a guest who filled half the form in and pressed Save Draft has not actually replied, and will still show as pending.

Once submitted the page becomes Thank You! — "Your RSVP has been received." Guests also get Share, Print and Help actions, and links to Our Story, Venue and Registry where the couple's Guest Guide has them.

Monitoring responses

Track RSVP progress from several places:

• The stat cards on the guest list — confirmed, pending and declined totals, each counting plus-ones
• The guest count tab, which adds RSVP distribution and projected attendance
• Room capacity, which reads confirmed against the capacity of the spaces assigned to the wedding: green, amber past 90%, and red once you are over — at which point it shows how many you are over by rather than a percentage
• Meal choices, a panel you expand when you need it, broken down by course

Room capacity says "No spaces assigned to this wedding" when the wedding has no space on it, which is worth fixing rather than ignoring — without a space there is nothing to measure against.

The guest count tab also tracks RSVP and guaranteed count deadlines, showing days remaining or "Passed" status.