Wedding Overview & Readiness Score
What the Overview tab shows, and how the readiness percentage is worked out.
The Overview tab is the first thing you see when you open a wedding. What it shows depends on your plan.
On Complete: the readiness score
Complete shows Wedding Readiness — a percentage out of 100 with a colored bar, and, where the date is in the future, how many days are left.
| Color | Score | Meaning |
|---|---|---|
| Green | 81–100% | On track |
| Yellow | 51–80% | Some areas need attention |
| Red | 0–50% | Critical items outstanding |
The six pillars
Under the score sit six tiles, each showing how much of its part is done:
| Pillar | Worth | How it is earned |
|---|---|---|
| Contracts | 20 | The share of this wedding's contracts that are signed |
| Payments | 20 | Amount paid against amount invoiced |
| Tasks | 20 | The share of tasks marked complete |
| Guest Count | 15 | All or nothing — the flag below |
| Timeline | 15 | All or nothing — the flag below |
| Seating | 10 | All or nothing — the flag below |
Contracts, Payments and Tasks move on their own as you work. The other three are declarations: nothing calculates them, you say when they are settled.
Finalizing the three flags
Guest Count, Timeline and Seating each read Pending until you press Finalize on the tile, after which they read Finalized and offer Reopen. You need edit permission on the wedding for the buttons to appear.
The timeline flag can also be set from the Day-of Timeline tab, where the same thing is called Approve Timeline. It is one flag with two front doors — and note that approving it there also locks the timeline against edits from the couple's Planning Hub.
What's due now
Below the tiles is a panel of what to do next. It is headed What's Due Now when something urgent is outstanding for how close the wedding is, and Next Steps to 100% otherwise. The entries are short instructions: Create a contract, Get contracts signed, Create an invoice, Collect outstanding payments, Finalize guest count, Approve event timeline, Finalize seating arrangements, Create planning tasks, Complete pending tasks.
Why the same wedding scores differently over time
The pillars are weighted by how close the date is, so the score answers "ready enough for now?" rather than "complete?".
| Phase | When | What carries the weight |
|---|---|---|
| Far out | More than 180 days | Contracts and payments, almost entirely |
| Planning | 91–180 days | Still money-led, with guest count starting to matter |
| Finalizing | 15–90 days | Guest count, timeline and seating climbing |
| Crunch time | 8–14 days | The day-of items |
| Go time | 7 days or fewer | The day-of items |
A tile is highlighted amber when it matters at this stage and is not done. That is also what decides whether the panel above says What's Due Now.
On Booked: the booking record
Booked shows the booking itself rather than a score: Event date (with days out), Space, Headcount, Contracts, Invoiced and Outstanding, with a note explaining that readiness is part of Complete.
That is deliberate. Four of the six pillars — timeline, seating, guest count and tasks — are Complete features, so on Booked the score mostly measured what the plan does not include.
On the Weddings list
Every row carries a small colored dot and the percentage beside the couple's name, using the same three bands. Hovering shows "Readiness: 74%". It is the quickest way to find the weddings that need a look.
What is not here
- No statistic cards. Complete's Overview is the readiness widget and nothing else. Guests, invoices, tasks and contracts each live on their own tab.
- No activity feed. To see who changed what and when, use the History Log tab.
Practical use
Once a week, scan the list for red and yellow dots on weddings inside the next month. A red dot 200 days out usually just means the contract is not signed yet; a yellow dot ten days out is worth opening.
Frequently Asked Questions
Why is my score low when everything looks fine? Look at which tiles are amber. Early on, an unsigned contract or an uncollected deposit is most of the score; nearer the day, the three flags are.
Does finalizing the guest count stop me changing it? No. The flag records that you consider it settled and adds its points. The Timeline flag is the one with a side effect: it locks the timeline in the couple's Planning Hub.
Can I see the score on Booked? No, it is part of Complete. Booked's Overview shows the booking record instead.
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