Building the Day-of Timeline
An hour-by-hour schedule for the wedding day, in a list or across your spaces.
The Day-of Timeline is the hour-by-hour schedule for the wedding day — vendor load-in to last dance, with times, instructions and the space each thing happens in.
It is part of CeremonySync Complete. On other plans the tab explains what it is instead of opening.
Two views
A toggle at the top left switches between them:
- List — the events as cards in time order. This is where you build and edit.
- Flow — the same events as blocks on one lane per venue space, so you can see what is happening where, and where two things collide.
Flow is only as useful as your space assignments: an event with no space does not appear on a lane.
Adding an event
Click Add Event. The panel that opens has:
| Field | Required | What goes in it |
|---|---|---|
| Event Title | Yes | "Ceremony", "Cocktail Hour", "Vendor Load-In" |
| Start Time | Yes | A 24-hour time picker |
| End Time | Yes | Must be after the start |
| Venue Space | No | Which space this happens in |
| Event Description | No | Instructions for your team, with formatting |
Three more sit under Advanced Options, behind a Flow Control Settings heading you need to expand:
| Field | What it does |
|---|---|
| Requires Transition Time | Flags the event as needing setup or teardown around it |
| Minimum Duration (minutes) | The shortest this event should reasonably run |
| Expected Guest Count | Overrides the wedding's guest count for this event — useful when only some guests attend |
Save with Add Event, or Save Changes when editing.
Cards show the time in 12-hour form — "3:00 PM — 4:30 PM" — however you typed it.
Editing and deleting
Hover an event card and two buttons appear: a pencil to edit and a trash icon to delete.
Deleting is immediate. There is no confirmation step and no undo, so read the card before you click.
Guest Guide visibility
Every event carries a checkbox at the foot of its card reading Visible on Guest Guide or Hidden from Guest Guide. New events are visible.
Use it to show guests the things they need — ceremony, cocktail hour, last dance — and hide the things they do not: load-in, photo setup, staff briefings. You do not have to open the edit panel; the checkbox toggles straight from the card.
Starting from a template
Template opens your saved timeline templates and loads one into this wedding.
Template events are appended to what is already there rather than replacing it — if the wedding already has events, the panel says so before you load. A template with no events in it will not load.
Export
Export downloads a Word document (.docx) of the timeline on your venue's letterhead, for printing or sending to the coordinator, the bridal party or a vendor. There is no PDF export on this tab.
Approving the timeline
Approve Timeline sits on the toolbar, not in the readiness widget. It marks the timeline settled and adds to the wedding's readiness score.
It does lock something: an approved timeline cannot be edited from the Planning Hub, which is the couple's side. Your team can still change it here, and you can un-approve it with the same button.
What it does not do
- No reminders. Times are a record, not a scheduler; nothing chases anyone as each hour arrives.
- No link to the processional. The processional is its own tab and does not appear here or add up into the day.
- No automatic durations. Minimum Duration is a note for the flow view, not something the timeline enforces when you type the times.
A workable shape for the day
Most wedding days land near this. It is a starting point, not something the app fills in:
10:00 AM vendor load-in · 12:00 PM hair and makeup · 2:00 PM first look and couple photos · 3:00 PM guests arrive · 3:30 PM ceremony · 4:00 PM cocktail hour · 5:00 PM reception and introductions · 5:30 PM first dance · 6:00 PM dinner · 7:30 PM toasts · 8:00 PM cake · 8:30 PM dancing · 10:00 PM send-off · 10:30 PM breakdown
Worth doing as you build it:
- Leave 15 to 30 minutes between the big moments. Transitions always take longer than the plan says.
- Assign a space to everything, or the Flow view has nothing to draw and conflicts go unspotted.
- Put the behind-the-scenes events in too, hidden from the Guest Guide. Your team needs them even though guests should not see them.
- Be specific. "Plated dinner service — Grand Ballroom — 200" is a briefing; "Dinner" is a word.
Frequently Asked Questions
Can I get a PDF? Not from this tab — Export produces a Word document, which you can save as a PDF from Word or Google Docs.
Does deleting an event ask me first? No. It deletes on the click, so check before you click.
Will the couple see everything? Only the events left ticked as Visible on Guest Guide. Anything hidden stays internal.
Does approving stop me editing? Not for your team. It stops edits from the couple's Planning Hub, and you can un-approve at any time.
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