Asset Value in AssetSync

AssetSync records what your assets cost and what they would cost to replace. It does not calculate depreciation schedules or book values.

This article is here so you know where the line is before you plan around it.

What is recorded

Each asset carries two money fields:

Purchase Cost — what you paid. This is what Portfolio Value on the dashboard sums, so that figure is only as complete as the costs you have entered. Assets added without a purchase cost contribute nothing to it.

Replacement Cost — what it would cost to buy again today. For anything bought more than a couple of years ago these diverge, and replacement cost is the more useful of the two for insurance conversations and for deciding whether to repair or replace.

Useful Life (years) can also be carried in through Import CSV, though there is no field for it on the asset form.

What you can get out

Reports → Cost Analysis covers asset costs over time. Reports → Rental Spend covers what you pay vendors. Reports → Event Costs combines owned and rented costs per event. All three export to CSV.

What those three do not give you is a per-asset list of what you paid. There is no inventory export — CSV moves in one direction on the Inventory page, in through Import CSV — and none of the six report exports carries purchase cost, replacement cost or purchase date against an asset.

So the costs are recorded and visible on each asset, and summed into Portfolio Value on the dashboard, but getting them out in bulk for an accountant currently means reading them off the records or asking for a database export.

What AssetSync does not do

There is no depreciation schedule, no book-value calculation, no straight-line or declining-balance setting, and no depreciation report. There is no retirement workflow with a disposal date and method.

Assets can carry a status of retired or lost, and writing off units during a check-in reduces the asset's total quantity and records the loss in its condition history — but that is inventory accuracy, not asset accounting.

Getting to those statuses is less obvious than it looks. The asset form has no status field at all, so retired can only arrive through Import CSV. Lost is set for you when a write-off takes an asset's total quantity to zero. In day-to-day use, retiring something usually means setting its quantity to nothing and noting why.

A practical approach

Fill in purchase cost and purchase date as you add assets — they are easy to add at the time and tedious to reconstruct later. Keep replacement cost current on the expensive items; it is the number that matters when something is destroyed the week before a wedding and you are deciding whether to replace it or hire one in.

For the annual conversation with whoever does your books, the Cost Analysis, Rental Spend and Event Costs exports cover what your equipment cost you to run this year. What they do not cover is the per-asset purchase ledger, so keep the capital purchases in your accounting system as you make them rather than expecting to extract them from here.