How AssetSync Connects to the Rest of CeremonySync
Where asset data shows up outside the module — on weddings, on invoices, and in FacilitySync.
AssetSync is not a silo. Four connections matter in practice.
Weddings and events
Every wedding record has an Assets tab showing what that booking involves — the vendor rentals still open against it, and any asset menu requests the couple submitted. Returned rentals drop off the tab, so it is the list of what is still outstanding rather than everything ever booked.
There is also an Asset Readiness panel on the wedding itself, summarizing pull-list progress, active checkouts, overdue returns and rental cost without opening AssetSync at all.
Requests are approved here. Approving one does two things: it makes the item available to bill, and it adds the item to a pull list for that wedding, creating the list if the wedding does not have one yet. So a couple's selection reaches the warehouse without anyone re-typing it.
EventSync events have a very similar tab, with two differences worth knowing. A wedding's tab can Email Menu — sending the menu link straight to the client linked to the wedding — while an event's offers only Copy Link and Preview. And asset costs on an event cannot reach an invoice (see below).
Invoicing
Approved asset menu requests and vendor rental costs can be pulled onto a client invoice as line items, so what the couple chose and what you hired in for them both reach the bill without being retyped.
This runs from the invoice, not from AssetSync — you are adding asset costs to an invoice you are already building.
This is wedding-only. Requests and rentals recorded against an EventSync event are not reachable from invoicing, so a corporate booking's asset costs have to be added to its invoice by hand.
Note: Share the menu link from the wedding's or event's own Assets tab, not the generic one in Settings or on a proposal. Only the link copied from a booking carries that booking's id; a request submitted through the generic link belongs to no wedding, appears on no Assets tab, and shows on the dashboard as an unlinked request that cannot be clicked through to approve.
FacilitySync
Two links, both in the direction of turning an asset problem into tracked work.
From a maintenance schedule. Create Ticket on a schedule raises a FacilitySync maintenance ticket instead of logging the job as complete. Use it when the work needs assigning, scheduling and following up rather than ticking off.
From damage. Checking a line back in as Damaged or Poor offers to raise a FacilitySync ticket there and then. The ticket names the asset in its title and description, but it is not attached to the asset record — FacilitySync tickets link to its own equipment list, which is a separate thing. It arrives unassigned at medium priority, so someone still has to pick it up.
Both require a FacilitySync subscription. Without it, damage is still recorded in the asset's condition history and in Reports → Damage — it simply stays a record rather than becoming a job.
Proposals
Your asset menu can be surfaced to a couple during the proposal stage as a link to browse and choose upgrades.
An accepted proposal can also generate a pull list from the add-ons that were agreed — but only when accepting it creates the wedding at the same time. If the proposal was already attached to an existing wedding, or it belongs to an EventSync event, no list is created and you build it yourself.
What does not connect
There is no automatic link from AssetSync into KitchenSync or StaffSync. Kitchen equipment tracked as venue assets lives in AssetSync inventory like anything else; it does not appear on kitchen screens. Staff are not assigned to assets, and there is no report of which staff member checked out what beyond the name recorded on each checkout.
Keep reading
Still stuck? A person reads every email.
If a guide and the app disagree, the app is right. Tell us and the guide gets fixed.