AssetSync Reports
Six views of your inventory — what earns its keep, what things cost, what breaks, and what you spend on vendors.
AssetSync → Reports has six tabs. Each one can be exported with Download CSV.
Utilization
How hard each asset works. For every asset: its category, the number of checkouts in the last 90 days, a utilization percentage, and when it was last used.
Utilization is the share of the last 90 days the asset spent checked out. An item out for 45 of 90 days reads 50%.
The header carries Average Utilization, Total Assets, and Underutilized (< 10%).
Low utilization is a question, not a verdict. Some assets are strategically necessary and rarely used — a second PA system exists so that a failure on a Saturday is an inconvenience rather than a disaster. What the report is good for is finding the items you bought for one booking three years ago and have not touched since.
Cost Analysis
One row per event, newest first: the event's date, how many units it used, what you paid in vendor rentals for it, the maintenance spent on its assets, and the total. Useful when you are working out what an event's equipment actually costs you before you price the next one.
The count of distinct assets each event used is not in the table — it is in the CSV export, as Assets Used. The summary cards above carry Events Analyzed, Total Rental + Maintenance and Avg Assets Used per Event.
An event is dated by its wedding date. A checkout with no wedding — a custom event label — is dated by its first checkout.
Maintenance Cost counts maintenance logged on the assets that event used within 30 days either side of its date. It is an attribution, not a receipt: a table repaired three weeks after one wedding and one week before the next is counted against both.
Damage
Every damage incident recorded — the asset, the condition it came back in, the notes, the event it came back from, and the date. Summary cards show Total Damage Incidents and Most Damaged Asset.
Incidents come from two places: returns recorded as poor or damaged, and condition records written against the asset directly. Only the first kind knows which event was involved, so a directly-recorded condition shows "--" in the Event column.
Read by event, this shows whether damage clusters around particular bookings. Read by asset, it shows whether an item is failing repeatedly rather than unluckily.
Rental Spend
What you spend hiring in, one row per month: how many items you rented, what they cost, and how many different vendors were involved. Above it, Total Rental Spend (YTD) and Average per Month.
There is no by-vendor or by-item table here — vendors appear only as a count per month. The per-item detail is in the CSV export.
The number worth watching is a rental line you pay for every single event. At some point the annual rental spend on it exceeds what buying it would have cost, and this report does that calculation for you: when one item passes $200 of spend across three or more units, a Purchase Suggestion appears estimating the purchase price and how many events it would take to pay back.
Event Costs
Much the same figures as Cost Analysis, ordered by total cost so the most expensive events come first — the view to open when you want to know which bookings your equipment is really costing you on. It adds an Owned Assets column that Cost Analysis does not show, and four summary cards including Highest Cost Event.
Asset Utilization
For each asset that has been checked out: how many times, the total units that went out, its category, and how many different events used it. A Top 10 Most-Used Assets chart sits above the table.
Where Utilization measures time out over the last 90 days, this counts use over all time. Note the difference in coverage, too: Utilization lists every asset you own, so an item that has never moved appears there at 0%. This tab is built from checkout records, so an asset that has never been checked out has no row here at all.
Exporting
Download CSV on any of the six tabs. The export is usually what you see, with two exceptions: the Utilization CSV leaves out the Last Used column, and the Cost Analysis CSV adds the Assets Used column the table does not show.
Between them these six exports cover the questions an accountant or an owner usually asks: what gets used, what does it cost, what breaks, and what are we renting.
What is not here
There is no depreciation schedule or book-value report — see Asset Value in AssetSync for what the module does record about value.
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Preventive Maintenance Schedules for Assets
Set recurring servicing for the equipment that is expensive to replace, and keep a record of what was actually done.
AssetSync Settings and Configuration
Categories, storage locations, checkout policies, insurance, notifications, the client asset menu, and label printing.