Blocking a date marks it unavailable — for a holiday, maintenance, a private booking, or any day you do not want a wedding on. Blocked dates show in red and drop out of the availability links you send prospects.
Blocking a range
New Activity → Block Dates opens a panel with a From Date and a To Date, and under Context a reason. The reason is required and must be at least two characters — it is what you will see when you come back in eight months wondering why the date is red.
Blocking the dates you have selected
Select dates on the calendar and click Block in the toolbar that appears. The confirmation is headed Block Selected Dates and tells you how many dates you are about to block. Here the reason is optional.
Repeating blocks
Recurring handles the patterns — closed every Monday, shut the first week of every month:
- Choose a frequency: Daily, Weekly or Monthly
- Set the Interval — every week, every other week
- For weekly, tick the days; for monthly, give the day of the month
- Choose how it Ends — Never, After a number of blocks, or a date to stop on
- Add a reason and save
The panel previews the dates before you save, and saving blocks each of them as its own date — so every repeat is excluded from availability links and flagged by conflict detection, not just the first one.
Never is not literally forever: the series runs two years ahead of its start date, which is as far ahead as anyone sensibly plans a closure. The confirmation says the last date it blocked; set up another series when that one nears its end. A daily series is capped at 365 dates.
Templates
Templates applies the patterns most venues need anyway:
- US Federal Holidays, for the year you pick with Active Year
- Seasonal Closure, a start date, an end date and a reason
- Weekly Maintenance, a day of the week and a reason
Importing dates from a spreadsheet
The CSV importer takes a pasted table under Raw CSV Data or an uploaded file, with an optional Reason (Optional) applied to everything it brings in.
It reads five date formats and tries each in turn:
yyyy-MM-dd · MM/dd/yyyy · M/d/yyyy · dd/MM/yyyy · d/M/yyyy
A header row reading date is skipped, as are blank lines. Anything it cannot read is reported back by line number with the text it choked on — the first five, then a count of the rest — so you can fix those rows rather than the whole file. If some rows parse and others do not, it tells you which it skipped and imports the rest.
Note the ambiguity in that list: 06/07/2026 is read as June 7th, because MM/dd/yyyy is tried before dd/MM/yyyy. If your spreadsheet came from a day-first system, convert it to yyyy-MM-dd first.
Changing or removing a block
Click a blocked date to open it, where you can edit the reason or delete it.
Blocked dates that share a reason are treated as a group. Deleting one of those asks which you meant:
- This Day — only unblock this single day
- All Blocked Dates — remove all blocked dates with the same reason
That grouping is worth knowing about, because it is done on the reason text. Two unrelated closures both called "Maintenance" are one group as far as deleting is concerned. Name them for what they are — "Boiler replacement", "Floor refinishing" — and the grouping starts working for you.
How blocks interact with everything else
- Availability links exclude blocked dates automatically, so a prospect never sees one as open
- Conflict detection flags an event you try to put on a blocked date — see conflict detection
- Holds are a separate system. A blocked date can still carry a hold; nothing stops you, and nothing joins the two up
Practical use
- Block the day after a big wedding, not just the day of. The breakdown is the part that gets forgotten.
- Put the reason in the words you would use to a client. It is internal, but it ends up quoted.
- Use Weekly Maintenance rather than blocking Mondays by hand each quarter.
Frequently Asked Questions
Do blocked dates stop someone booking? They come out of public availability, and creating an event on one raises a conflict. They do not hard-stop a determined member of staff.
Can I block part of a day? No. A block is whole days. For part of a day, create an event in the space instead.
What happens to a block when the reason changes? Editing the reason moves it out of its old group — grouping follows the text.
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