Calendar Sync & Export
iCal feeds and sharing your calendar with external tools.
Calendar Sync connects CeremonySync to the calendar you already live in. It does two separate things, and the panel is split accordingly: sending your events out, and bringing another calendar in.
Sending your events out
The section reads Send your events to another calendar — your bookings and events showing up inside Google Calendar, Apple Calendar, Outlook or anything else.
The live link
Live sync link is marked Recommended, and it is the right answer for almost everyone. Copy it, paste it into your calendar app once, and your events stay up to date with no further work.
The link ends in /api/calendar-feed/ followed by a token unique to your venue. Underneath it, How to add in your calendar app: gives the exact path for three apps:
| App | Where |
|---|---|
| Google Calendar | Click "+" next to "Other calendars" → From URL |
| Apple Calendar | File → New Calendar Subscription |
| Outlook | Add calendar → Subscribe from web |
The feed covers weddings, events and blocked dates, from twelve months back to twenty-four months ahead, counted from the start of the current month. Cancelled weddings are left out. Blocked dates come through as all-day entries, so a date you have closed shows as taken in your own calendar too.
The panel carries a warning worth repeating: the link is private, and anyone holding it can see your full schedule. It is not protected by a login. Treat it like a password, not like a web address.
Replacing the link
If the link gets out — forwarded to the wrong person, pasted somewhere public, left with a coordinator who has since moved on — click Replace link under the warning. CeremonySync asks you to confirm, then issues a new link and shows it in the same place.
The old link stops working immediately. That includes every calendar app already subscribed to it, your own and your team's, so each of them needs the new link added again. Only an owner or manager sees Replace link.
The one-time file
Prefer a one-time file instead? sits below, with Download .ics. It writes a snapshot named after your venue — YourVenue_calendar.ics — and tells you how many events are in it.
A snapshot does not update. It is for emailing someone a copy, not for staying in sync.
Bringing another calendar in
The second section, Bring another calendar into CeremonySync, puts your personal calendar on this one as a read-only overlay, so you can see your own commitments against the venue's.
Under Connect a calendar, give it a name, paste the link, pick a color for its events, and click Connect Calendar.
How to find your calendar link: covers where that link hides:
| App | Where |
|---|---|
| Google Calendar | Calendar Settings → "Integrate calendar" → copy "Secret address in iCal format" |
| Apple / iCloud | Right-click the calendar → Share → enable public calendar → copy the link |
| Outlook | Settings → View all → Calendar → Shared calendars → "Publish a calendar" |
| Any other app | Look for Export, Share, Subscribe or iCal in settings |
Connected calendars are listed underneath with a count, each with a switch to show or hide it and an × to remove it. Turning one off leaves it connected but takes its events off the calendar.
These are read-only. Nothing you do in CeremonySync writes back to them.
A file instead
Have a .ics file instead? with Upload .ics imports events from a file one time. Like the export, it does not stay in sync.
Practical use
- Give the live link to yourself and your coordinators, and nobody else. It is your whole schedule, unauthenticated.
- Connect your own calendar in rather than exporting the venue's out. You want the venue calendar authoritative and your own commitments visible against it.
- Use the .ics download for the planner who wants "a copy of the season" and will not use a link.
Frequently Asked Questions
What happens to the live link if my plan ends? It stops sending events. The live link is part of the paid plans, so if a venue drops back to Free, calendar apps subscribed to it get nothing new and most will show the calendar as unavailable. Your events are kept, and the same link starts working again when the plan is back — nobody needs to resubscribe.
How quickly does the live feed update? As often as your calendar app polls it, which is the app's decision, not ours. Most check every few hours.
Can I sync two ways? No. Events go out as a feed; external calendars come in as a read-only overlay.
Does the link stop working if I turn something off? Removing a connected calendar only affects that overlay. Your outgoing sync link is separate and keeps working.
Can I give different people different feeds? No — there is one link per venue. Replacing it replaces it for everyone.
How far ahead does the feed go? Twenty-four months from the start of this month, and twelve months back. A booking further out than that appears once it comes inside the window.
Still stuck? A person reads every email.
If a guide and the app disagree, the app is right. Tell us and the guide gets fixed.