Weather & Demand Overlays

Overlays put a second layer of information on the calendar — how wanted a date is, what it is worth, and what the sky is doing. They live under View, in a menu headed Overlays.

Weather is the exception: it has no switch, and it appears in one view only. That is covered at the foot of this article.

Demand Map

Demand Map shades each date by how much interest it is attracting. The score is three numbers added together — inquiries, tour requests and hold requests against that date:

Intensity	Total
None	Nothing
Low	1
Medium	3 or more
High	6 or more
Very high	10 or more

Note that regular date holds are not counted here. This measures inbound interest, not what you have already reserved.

Revenue puts money on the calendar. Every figure is attached to the event date, so a month shows the money belonging to that month's weddings and events, not whatever happened to be invoiced that month.

The four kinds of money:

	Counts
Contracted	Signed contracts
Potential	Contracts not yet signed (draft, sent or viewed), and proposals that are sent, viewed or accepted
Invoiced	Every invoice except drafts and cancelled ones
Collected	What has actually been paid on those invoices, including partial payments

A proposal stops counting as potential once that client has a contract, because the contract is the same deal at a later stage. Counting both would double your pipeline.

When a date has a wedding, the money sits on the wedding's date, even if an older copy of the date on the contract says something else.

The monthly summary

With Revenue on, the month you are looking at is summarized at the top of the sidebar: Contracted, Potential, Invoiced and Collected, and a Total Pipeline, which is contracted plus potential. Move to another month and the summary follows. Hide the sidebar and the same numbers appear as a compact bar above the calendar.

If your venue has a monthly target, a progress bar shows how far signed contracts get you, how much is left to go, and a badge:

Badge	Meaning
Green, arrow up	On track: at or past target
Yellow, target icon	At risk: between 80% and target
Orange, warning triangle	Behind: below 80%

The percentage is measured on contracted revenue, not on the pipeline. It answers "what have I actually sold this month?", which is the harder and more useful question.

Setting the target

Owners and managers set the target from the summary itself: Set monthly target when there is none, or Change beside it when there is. The same target applies to every month. Clear the field and save to remove it. Other roles see the target and the progress bar but cannot change them.

Revenue Display

The gear beside the Revenue chip opens Revenue Display, which chooses what each date's revenue marker adds up:

Contracted revenue
Potential revenue
Invoiced amount
Collected (paid)

Contracted and potential are on to start with. The summary always shows all four. Your choice is saved in this browser.

Holds

Holds marks dates carrying a date hold, showing the tier so you can see what is tentatively spoken for.

FacilitySync

With the module, FacilitySync puts maintenance work on the calendar alongside events — so the week you were about to sell is visibly the week the floors are being refinished.

Running more than one

Overlays combine, and anything on is listed as a chip beside the toolbar. Demand plus Revenue is the useful pair: it shows whether the dates people want are the dates earning.

Three at once is usually one too many. The chips exist because it is easy to forget an overlay is on and misread the calendar for a week.

Weather

Weather works differently from everything above. There is no toggle for it: it appears on its own in Month and Year view, on the dates a forecast covers.

In Month view a small badge in the corner of the date shows an emoji and the temperature; in Year view it is the emoji alone. Hovering gives the description — 72°F, clear sky. A date with genuinely bad weather coming is marked in red, and one with a moderate concern in amber.

Red means any of:

Rain above 70% chance, or winds above 25 mph
Heat above 95°F, or a low below 35°F
Thunderstorms

Amber means moderate conditions — rain between 40% and 70%, winds between 15 and 25 mph, or snow.

Forecasts come from OpenWeather, using the coordinates worked out from your venue's address, so an address that never geocoded means no weather. And the forecast only reaches five days ahead, so weather appears on this week's dates and no further. The calendar will not tell you about next August.

For a wedding with an outdoor ceremony, weather is the prompt to check the backup plan, not a substitute for having one.

Practical use

Look at the Demand Map before quoting a peak Saturday, not after.
Set a monthly revenue target or the progress bar has nothing to measure against. It is one click from the summary.
Treat the weather badge as a five-day heads-up. It is a forecast, and a short one.

Frequently Asked Questions

How do I turn the weather overlay on? You cannot — it is not a toggle. It shows on its own in Month and Year view whenever a forecast covers the date.

Why is there no weather on most of my dates? The forecast only runs five days ahead. Anything further out has no forecast to show.

Why is a busy date not shaded on the Demand Map? Bookings are not demand. The shading counts inquiries, tour requests and hold requests — interest, not business already won.

Which overlays are on when I open the calendar? Holds, Revenue and FacilitySync (with the module). Demand starts off; switch it on from View when you want it.

Do my overlay choices stay on? For the visit, yes: what you switch on or off is yours until you change it or leave the page. Opening the calendar again starts from the defaults above.