Asset Sets
Bundle the items that always go out together, and check the whole package out in one action.
AssetSync → Asset Sets groups items that are always deployed together — a ceremony package, a standard reception layout, a cocktail hour kit — so you can check the whole thing out in one action instead of ten.
When a set is worth making
When the same combination goes out repeatedly, when you want to track a package as a unit, and when you want the person doing the checkout to not have to remember what is in it.
A ceremony setup that is always 150 folding chairs, one arch, six string lights and two microphones is a set. A one-off combination for a single event is not — that is a pull list.
The two are not either-or. A set can be added to a pull list, where it expands into its components as individual lines — which is usually the fastest way to start a list for an event that uses one of your standard packages.
Creating one
New Set takes a name, a description, and a list of components — each an asset and a quantity.
The set list
Each set card shows its component count, its description, and an availability indicator:
- A green check means every component has enough available right now.
- An amber warning means at least one does not.
Expanding a set shows the component table — each asset, the quantity the set needs, and how many are currently available out of the total — with a check or warning per row so you can see exactly which item is short.
Quick Checkout
Quick Checkout on an expanded set opens a sheet listing every component and its quantity. Add a wedding or an event label and an expected return date, and Check Out All creates a checkout for each component in one action.
The return date arrives already filled in — today plus your Default Checkout Duration — and picking a wedding fills in the event label from the couple's name. The wedding list shows only weddings dated today or later.
They then behave like any other checkout: they appear together as one event on the Checkouts board and are checked back in line by line. If you supply neither a wedding nor a label they land in the shared Unlinked Event card instead of one of their own, so it is worth filling one in.
Note: Quick Checkout is disabled while any component is short. The button greys out the moment one asset's available quantity falls below what the set needs, and the amber warning above it says which. There is no override — free up the shortfall, reduce the set, or check the components out individually.
Editing and deleting
Edit Set changes the components and quantities. Editing a set does not affect checkouts already made from it — those are ordinary checkout records now and stand on their own.
That cuts both ways: a checkout created from a set does not record which set it came from, beyond a note on each line reading Checked out as part of set followed by the set's name. There is no way to list a set's checkout history as a set.
Delete removes the set. The assets in it are untouched; only the grouping goes away.
Sets and availability
A set does not reserve anything. It is a template, not a hold. The components are only committed when you actually check the set out, so two sets that share the same chairs can both look available right up until one of them goes out.
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