Purchase Orders
Raising an order, sending it, and receiving it — including what receiving does to your stock.
KitchenSync → Purchasing holds purchase orders on one tab and suppliers on the other.
Raising an order
New PO, pick a supplier, add lines. Each line has an ingredient name, a quantity, a unit and a cost per unit, and can be linked to an inventory item — that link is what makes receiving update your stock.
The order shows its total as you build it. There is no suggested-order feature: KitchenSync will not propose what to buy from your low-stock list, so build the order against the Run Sheet or the Inventory page open beside it.
The statuses
| Status | Meaning |
|---|---|
| Draft | Being built. Nothing has been sent. |
| Submitted | Sent to the supplier, not yet acknowledged. |
| Confirmed | Sent to the supplier and acknowledged. |
| Partial | Some lines came in, some did not. |
| Received | Everything on the order arrived. |
| Canceled | Abandoned. |
You can receive against Submitted, Confirmed or Partial — a delivery that turns up before the supplier ever confirmed does not have to be walked backwards first.
Status is set by you and by the act of receiving. Nothing is emailed to the supplier — there is no send-to-supplier integration, no EDI and no order portal. Get the order to them however you normally would; this is the record of it.
Receiving
Open a confirmed order and enter what actually arrived, line by line. Two things happen:
- Each line records its received quantity.
- Any line linked to an inventory item increases that item's stock by the amount received, and stamps its last-restocked date.
The order then becomes Received if every line is complete, or Partial if not.
Receiving moves real stock, so it now fails loudly rather than quietly. If a line cannot be written, or the stock increment fails, you are told and asked to check — where previously the whole operation reported success regardless and could leave you with a delivery recorded against stock that never moved.
Exports
There are none. No PDF, no CSV, no print layout for a purchase order. Copy the lines out if you need to send a document.
What is not here
No approval workflow, no budget check against an order, no partial-delivery scheduling, no price history per supplier, and no automatic reorder when stock drops below its threshold. The Run Sheet and Inventory pages tell you what is short; raising the order is a manual act.
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