Suppliers live under KitchenSync → Purchasing, on the Suppliers tab.
What a supplier record holds
| Field | What it is for |
|---|---|
| Name | The company |
| Contact name, email, phone | Who you call when the delivery is wrong |
| Delivery days | Which days they deliver |
| Lead time (days) | How far ahead you need to order |
| Min Order ($) | The floor for a delivery |
| Notes | Anything else |
| Active | Whether they appear when creating a purchase order |
That is the entire record.
There are no supplier categories
Worth saying plainly, because this is the most commonly documented thing about this page that has never existed. There is no category field — no produce supplier, protein supplier, dairy supplier, dry goods distributor, baking supplier or liquor distributor. Suppliers are a flat list.
If you want that grouping, put it in the supplier's name or notes. Nothing will filter on it.
There is also no account number field, no payment terms, no price lists, and no order history rolled up per supplier. To see what you have bought from someone, look at the purchase orders.
How suppliers are used
Two places:
- Creating a purchase order — you pick a supplier, and their lead time and minimum order are shown so you can sanity-check the order before sending it.
- Inventory — each ingredient can name its usual supplier, which is what makes the low-stock list actionable: it tells you who to call, not just what you are short of.
Deactivating rather than deleting
Setting a supplier inactive keeps their history intact and takes them out of the picker. Deleting one you have ordered from will orphan those purchase orders, so deactivate unless the record was a mistake.
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