StaffSync Settings

StaffSync → Settings is a single page with four sections. There is nothing else to configure — no departments, no certification tracking, and no notification preference panel.

Staff Roles

The job titles you staff events with. Each has a Role Name and a Default Hourly Rate. Six are created for you when StaffSync is switched on, so this section starts populated rather than empty. Covered in full in Staff Roles.

Staffing Templates

A saved staffing recipe: for an event of roughly this size, here are the roles and headcounts you need. Each template has:

• A Template Name, for example Small Wedding or Large Gala
• An optional description
• Min Guests and Max Guests, the guest-count range it suits
• A list of roles, each with a headcount

Applying a template to an event creates its role targets in one action, so the event immediately knows it needs four servers and two bartenders. See Staffing Templates.

Staff Hourly Rates

An individual rate per person. This overrides the role's default rate. Only Owners and Managers can see or change these.

Rates are copied onto an assignment when the assignment is created. Changing someone's rate here does not re-price shifts they have already worked — which is what you want, since a raise in March should not rewrite January's payroll.

Clock-in location

Two controls that govern where staff are allowed to clock in from.

Require staff to be on-site turns on enforcement. When it is on, a staff member outside the radius is refused and told how far away they are. When it is off, staff can clock in from anywhere.

Allowed radius is the distance from the venue that still counts as on-site, in feet. The default is roughly 1,640 ft.

Two things worth knowing:

• Location is recorded on every clock-in whether or not enforcement is on. Turning enforcement off does not turn off location recording — it only stops the refusal. Your staff should know that.
• If a punch has no location, or your venue has no coordinates saved, it is stored as not verified rather than as verified. An unverified punch is not a rejected punch; it means nobody checked. Reports show the difference, so a timesheet never claims a location check that did not happen.

Setting the radius sensibly

Too tight and staff standing in the parking lot get refused. Too loose and the setting stops meaning anything.

A radius that comfortably covers your building, parking, and grounds is the goal — for most venues somewhere between 500 and 2,000 ft. If you are unsure, start generous, turn enforcement on, and tighten it once you have seen a few real events' worth of clock-in distances in Reports.