The Staff Calendar
A month view that colors every event by how well staffed it is, so gaps and clusters are visible at a glance.
StaffSync → Calendar puts your events on a month grid and colors each one by how well staffed it is. The dashboard tells you what is urgent in the next fourteen days; the calendar shows you the whole month at once.
Reading the colors
Every event on the grid is shaded by its coverage:
| Color | What it means |
|---|---|
| Green | Fully staffed — as many people assigned as the event needs |
| Amber | Partly staffed — people are on it, but either fewer than the target or no target was ever set |
| Red | Needs people and has none assigned |
| Gray | No target set and nobody assigned — nothing has been said about this event at all |
Red and gray are both worth acting on, and they are different problems. Red means you know what the event needs and have not filled it. Gray means nobody has said what it needs, so it is not being measured anywhere — it will never appear in the dashboard's Understaffed count no matter how thin it is. Applying a staffing template turns gray into red or amber, which is progress: the gap becomes visible.
Amber is the state that hides two different things. Usually it means you are short. It can also mean people are assigned to an event with no target, in which case the color is telling you the event is not being measured rather than that it is nearly staffed.
Moving around
Use the arrows to change month, or jump straight back to the current one.
If a month has no events, the calendar says so and offers to jump to the nearest month that does — so an empty grid never leaves you guessing whether you have no events at all or are simply looking at the wrong month.
Click any event to open its staffing page and assign people.
What the month view is for
Coverage per event is on the dashboard too. What only the calendar shows is shape:
- Which weekends carry two events instead of one
- Where the back-to-back stretches are that will exhaust the same handful of people
- Which weeks are quiet enough for training or time off
- Whether a new booking lands on a date that already has a staffing problem
When the colors are missing
If the calendar cannot load its staffing counts, it tells you and shows no coverage colors at all rather than coloring dates from numbers it does not have.
This matters more than it sounds. The counts come from two separate reads, and a failure in either would otherwise produce a confidently wrong grid — a missing target count makes every event look fully staffed, and a missing assignment count makes every event look empty. Neither would look like an error. If you see that message, refresh; do not read the grid.
What it does not have
No filtering, no color-coding by staff role, no availability overlays, and no open-shift markers. The one thing it colors by is coverage.
The main venue calendar
CeremonySync has a separate venue-wide calendar covering tours, tastings, meetings, and blocked dates alongside events. The Staff Calendar is the narrower view — just the events you staff, colored by whether they are covered.
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