Backup Plan Templates
Reusable contingency plans you apply to a wedding in one click.
If rain is a risk at every outdoor ceremony you run, write the rain plan once. Templates are backup plans without a wedding attached, ready to apply to any of them.
Where they live
Settings, then Backup Plans. The tab is named for what it holds rather than the word "templates", so look for Backup Plans in the settings list.
Creating one
The form is the same one you fill in on a wedding, in the same five sections:
Plan Details — Title ("Rain Plan"), Category and Priority Trigger & Decision — Trigger Conditions ("Rain forecast above 60%...") and Decision Deadline ("48 hours before event") Responsibility — Responsible Person ("Venue Manager") and Estimated Cost Action Checklist — the steps your team works through Strategy & Instructions — the full description
Categories are the same six your venue uses on weddings — Weather Contingency, Vendor Issues, Guest Emergencies, Technical Glitches, Health & Safety and Logistics & Setup — and they are yours to rename or extend. Priorities are Low, Medium, High and Critical.
When there are none yet, the tab reads No templates yet.
Using one on a wedding
On a wedding's Backup Plans tab, Apply Template fills a new plan from a template. From there the plan belongs to that wedding — edit it however that event needs, and the template is untouched.
Editing a template later changes nothing that has already been applied.
What a step can and cannot carry
An action step is a line of text with a tick box. It has no owner field and no due date, so a step that needs a particular person should say so in its wording: "Front desk: put wet-weather signs at the entrance".
Ticking steps happens on the wedding, and only once that plan is activated.
Practical use
- Write templates for the things that actually recur at your venue. A rain plan and a vendor no-show plan earn their keep; a template for a once-in-a-decade event does not.
- Make steps specific enough to hand to someone who was not in the conversation. "Move 150 chairs from the Rose Garden to the Ballroom, ceremony rows" beats "Move chairs inside".
- Name roles inside the step text, since steps cannot be assigned.
- Revisit them after any wedding where you used one. The version you wish you had had is the version to save.
Frequently Asked Questions
Can I save a wedding's plan back as a template? No. Templates are written here; a plan built on a wedding stays there.
Do couples see backup plans? Only activated ones, and only on the wedding — templates are internal. See creating backup plans for what publishing means.
How many can I have? No limit.
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