Managing Event Attendees

The Attendees tab is the guest list for an event. It is separate from ticket buyers: attendees are people you invite, ticket holders are people who bought their way in.

Adding attendees

Add Attendee captures:

• Full Name — a single name field, not first and last
• Email and Phone
• Organization
• Role — Guest, Speaker, VIP, Performer or Staff
• RSVP Status
• Dietary Restrictions
• Table Assignment

Importing a list

Import CSV takes a file with a header row followed by data rows. Columns are read by position, in this order:

1. Name
2. Email
3. Phone
4. Organization
5. Role — must be one of speaker, vip, performer, staff or guest; anything else becomes Guest

The header row's contents are ignored; only its presence matters. Rows without a name are skipped. Because the mapping is positional, keep empty columns in place rather than deleting them, or everything after the gap shifts.

Imports are recorded in the event's History Log with the number of rows brought in.

RSVP invitations

Send Invitations emails attendees a personal RSVP link. Replies come back into the RSVP column, and the counts at the top — Total, Confirmed, Pending, Declined — update as they arrive. Filter by RSVP status with the Filter RSVP control.

Emailing the room

Bulk email lets you write once to a filtered slice of the list — everyone confirmed, or only the speakers. The recipient count shown before you send reflects the filters, and reads as unknown rather than zero if it cannot be calculated, so you are never told "0 recipients" by a failed lookup.

Check-in

Attendees carry a checked-in flag, but door check-in runs through Check-In Mode on the Tickets tab, which scans QR codes and searches by name. There is no separate bulk check-in control on this tab.

Exporting

Export downloads the attendee list. The Documents tab also generates a formatted Attendee List including RSVP status, dietary restrictions and table assignments.

Related articles

• Event Ticket Sales and Check-In — ticket holders and door check-in
• Managing Event Documents — the generated attendee list
• Event Detail: Overview Tab — where head count surfaces