Event Task Management
Track what has to happen before, during and after an event, with subtasks and assignees.
The Tasks tab is the checklist for an event — who is doing what, and by when.
Creating a task
Add Task opens the form:
- Task Title — e.g. "Confirm catering headcount"
- Description — detail that will not fit in the title
- Due date
- Assigned To — a team member at your venue
- Category — Pre-Event, Day Of, Post-Event or General
- Subtasks — a checklist within the task. Use these instead of creating five near-identical tasks.
Status
A task moves through four states: To Do → In Progress → Waiting → Completed.
Waiting is the useful one. It means the task is blocked on someone else — a client confirmation, a vendor quote — which is different from nobody having started it. Keeping those separate tells you which of your open tasks you can actually act on today.
Categories, not priorities
There is no priority field on event tasks, and no way to filter or sort by one. The category is the organizing axis instead: Pre-Event, Day Of and Post-Event separate work by when it must happen, which for events is usually the more useful question than how important it is.
If something genuinely is urgent, the due date carries that.
What is not here
- No task templates. Tasks are not saved and reused directly. To carry a standard task list between events, build an event Template in EventSync Settings — a template captures tasks along with the timeline, vendors and budget, and applies all of it in one step.
- No cross-event task list. Tasks live on their event; there is no single view of every task across every event.
Related articles
- EventSync Settings and Configuration — event templates, which carry task lists
- Event Timeline and Run of Show — the day-of schedule, distinct from day-of tasks
- Assigning Staff to Events — who is working, as opposed to who owes a task
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