EventSync Calendar and Settings

EventSync includes a dedicated calendar view and a settings section for configuring the event types, ticket sales, and other customizations that make the module work for your specific business.

The EventSync Calendar

The EventSync Calendar shows all your booked non-wedding events on a visual calendar. Unlike the main CeremonySync calendar (which shows all venue events including weddings), the EventSync Calendar is filtered to show only your EventSync inquiries — making it a focused view for event coordinators who primarily manage non-wedding bookings.

Navigating the calendar

• Use the month / week / day view toggle to switch between time scales
• Click the forward and back arrows to move through time
• Click any event on the calendar to open its inquiry detail view

How events appear

Events on the calendar display their contact name (or event name) and event type badge. The badge color matches the color you've configured for that event type in Settings — making it easy to distinguish a corporate booking from a birthday party at a glance.

Only inquiries with a status of Booked or Completed appear on the EventSync Calendar. Inquiries still in earlier pipeline stages (New, Reviewing, Proposal Sent, etc.) don't appear as calendar events until they're confirmed.

Event Types

Event types let you categorize your non-wedding bookings into logical groups, each with its own color for visual identification throughout the module.

Creating event types

1. Navigate to EventSync → Settings
2. Click the Event Types tab
3. Click Add Event Type
4. Enter a name (e.g., "Corporate Meeting," "Birthday Party," "Venue Tour," "Fundraiser")
5. Select a color for the badge and calendar display
6. Toggle Active on
7. Save

System default event types

EventSync includes a set of system-provided default event types that are available to all venues. You can supplement these with custom types specific to your venue's business.

Deactivating event types

If an event type is no longer relevant, toggle it to Inactive rather than deleting it. Inactive types don't appear in the inquiry creation form, but existing inquiries with that type are unaffected.

Ticket Sales

EventSync supports ticket-based entry for public events — concerts, charity galas, community events, or any event where attendees purchase tickets rather than being invited.

Enabling ticket sales for an inquiry

1. Open an event inquiry
2. Toggle Ticket Sales Enabled in the event settings
3. Configure your ticket tiers:
   • Tier name (e.g., "General Admission," "VIP")
   • Price per ticket
   • Quantity available
4. The public ticket purchase link becomes active

When ticket sales are enabled, the Events list shows a ticket icon with the number of tickets sold for that event.

Tracking ticket sales

The Events list page shows ticket sales data for each event with ticket sales enabled. You can see total tickets sold at a glance without opening each event individually.

EventSync Settings

The EventSync Settings page contains configuration options organized into sections:

General

• Default assignee for new inquiries
• Default pipeline stage for new inquiries
• Notification preferences

Event Types

• Create, edit, and deactivate event types
• Set colors for calendar and badge display

Billing Defaults

• Default payment terms for EventSync invoices
• Default deposit percentage
• Tax rates

Integrations with other modules

EventSync is deeply integrated with the rest of CeremonySync:

• Calendar — Booked EventSync events appear on the main venue calendar for conflict detection
• KitchenSync — Catering orders can be linked to EventSync events (not just weddings)
• StaffSync — Staff assignments can be created for EventSync events, not just weddings
• AssetSync — Rental records can be linked to EventSync events

Frequently asked questions

Can I set different pricing packages for EventSync events versus weddings? Yes. Your venue packages configured in Settings are available for both wedding proposals and EventSync proposals. You can create packages specifically for corporate or social events with different pricing tiers.

Do EventSync events count toward my venue's booking capacity? EventSync booked events appear on the main calendar. The calendar's conflict detection will flag if you try to book a wedding on a day already occupied by a booked EventSync event (and vice versa).

Can I import existing event inquiries from a spreadsheet? Currently, inquiries need to be added manually. Contact support if you need to bulk-import historical event data.