Assigning Staff to Events

The Staff tab rosters your team onto an event. What it offers depends on whether your venue has StaffSync.

With StaffSync

You get the same staffing surface a wedding gets, writing to the same place. That means the people you roster here are real shifts:

• Role targets — say how many of each role this event needs, so coverage can be measured. Apply a staffing template to set them all at once.
• Assign Staff and Bulk Assign — roster people into those roles, with rates inherited from the person or the role rather than typed in each time
• Warnings — you are told if someone has marked the date unavailable or is already working an overlapping shift
• Confirmations — the assignment emails them a Confirm or Decline link, and the status reflects their answer
• Clock in and out — they can start and end the shift on their phone, with breaks
• Day-of Command — the event appears on event day with who has arrived and who is late
• Their own schedule — the shift shows on their My Schedule, so they actually know about it
• Labor cost — the hours reach StaffSync Reports and payroll
• Team Chat and Share Roster — as on any other event

This was not always true. The Staff tab used to keep its own separate roster that no StaffSync screen could see, so people rostered on an event could not clock in and never reached the labor reports. If you staffed events before that change, run the roster past the event once to check everyone is there.

Without StaffSync

The tab is a planning list: who is working, in what role, from when to when, with an optional rate and notes. It says so on the page.

It is genuinely just a list. There is no clock-in, no timesheet, no labor cost, no confirmation loop, and nothing checks whether someone is double-booked or has said they are unavailable. It will not tell you that you have rostered no bar staff, because nothing defines what the event needs.

Share Roster generates a link you can send to the people working the event, so they can see it without a login.

If you are running events where hours and pay matter, that is what StaffSync adds.

Labor cost and the budget

Staffing cost is not carried into the event's Budget tab automatically in either case. Add it as a Staffing line if you want it in the event's finances.

With StaffSync, the authoritative number is in StaffSync Reports, calculated from real clock-in and clock-out times rather than scheduled ones.