Managing Facility Supplies and Parts Inventory
Track parts and consumables, set reorder points, and stop running out of filters mid-event.
FacilitySync → Inventory tracks the parts and consumables your maintenance work needs.
The four figures
Total Items, Low Stock, Total Value and Categories. Total value is quantity on hand multiplied by unit cost, so it is only as accurate as the costs you have entered.
Categories
Parts, Supplies, Tools, Safety, Cleaning, Electrical, Plumbing, HVAC, and Other.
Adding stock
Add Items for one at a time, Import CSV for a list. Each item carries a name, an SKU, a category, a storage location, a quantity on hand, a unit, a reorder point and a cost per unit.
The reorder point is what does the work. When quantity on hand drops to or below it, the item moves into Needs Restocking at the top of the list and counts toward the Low Stock figure and the dashboard's alerts.
Tip: Set the reorder point to cover your actual lead time, not to a round number. If air filters take two weeks to arrive and you use four a month, a reorder point of two means running out. It is the one number on the record that prevents a problem rather than describing one.
The list
Items are shown in two groups — Needs Restocking first, then In Stock. Low Stock Only filters to just the first group, and the category dropdown narrows further.
Cycle counts
Cycle Count is for reconciling what the system thinks you have against what is on the shelf. Counting a few categories regularly is more reliable than counting everything once a year, and it catches shrinkage while you can still explain it.
Labels
Inventory items can carry printed labels with a QR code. Bin and shelf labels are the most useful application in the module — see Printing Labels, QR Codes & Dymo Integration.
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