Auto-Inspections Triggered by Wedding Events
Create a pre-event walkthrough automatically when a wedding is booked, and a turnover after it.
Rather than remembering to schedule a walkthrough before every wedding, FacilitySync can create one for you. Both settings live under FacilitySync → Settings.
Pre-event inspections
Under Settings → Pre-Event Inspections, three things to set:
- The template to use for the checklist
- How many days before the event the inspection should be created
- Who it is assigned to by default
Switch it on and every booked wedding gets a pre-event inspection created against it, scheduled the configured number of days ahead and assigned to the person you nominated. It appears on the FacilitySync calendar with everything else.
Tip: Two or three days before is usually the sweet spot. Same-day leaves no time to fix anything you find, which defeats the purpose; a week out and the room may be used again before the event.
Event turnovers
Under Settings → Event Turnovers, the equivalent for after an event:
- The template for the turnover checklist
- The default duration in minutes
- Who it is assigned to
The duration matters because it is how long the space is accounted for after an event ends — it is the difference between a room being genuinely available for the next booking and being nominally available while somebody is still resetting it.
Turning either off
Both have an active switch. Turning one off stops new inspections being created and leaves existing ones alone, so you can pause it for a quiet season without losing the configuration.
Note: These only fire for weddings. Non-wedding events booked through EventSync do not currently trigger an automatic inspection — schedule those manually from Inspections → New Inspection.
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