QR Codes and Asset Labels
Put scannable codes on rooms and equipment so problems get reported against the right thing.
A QR code on a wall turns "something's wrong in one of the ballrooms" into a ticket attached to the right space, raised by the person who noticed.
What can carry a code
Spaces — a code by the door opens a report against that room.
Assets — a tag on the equipment opens that asset's record, with its make, model, serial number and service history.
Inventory — a bin label identifies the part.
All three are generated from FacilitySync → Settings, under Space QR Codes, Asset Labels and Inventory Labels.
Why this is worth the afternoon it takes
The value is not the scanning. It is that the person who finds a problem is usually not the person who fixes it, and the detail that gets lost between them is where and which one. A code removes the translation step: whoever scans it is reporting against the exact space or the exact machine, without knowing what either is called in the system.
The same applies to equipment. A technician standing in front of a failing air handler can scan it and see when it was installed, when it was last serviced, and whether it is still in warranty — rather than guessing which of four identical units this one is.
Where to put them
Spaces — by the main door at eye height, on the frame rather than the door itself so it stays put when the door is open.
Assets — on the unit, somewhere visible without opening a panel, and away from anywhere that gets hot or wet.
Inventory — on the bin or shelf edge, not on the item, so the label survives the stock being used.
Tip: Print space codes on weatherproof stock for anything outdoors or in a plant room. Paper labels in a boiler room curl within a season, and a code that will not scan is worse than no code because people stop trying.
Printing them
Sizes, label stock and the Dymo integration are covered in Printing Labels, QR Codes & Dymo Integration.
Keep reading
Still stuck? A person reads every email.
If a guide and the app disagree, the app is right. Tell us and the guide gets fixed.